The Events Coordinator is responsible for supporting (both in preparing and day-of) PWM event logistics, volunteer teams, and donation solicitation. In collaboration with relevant PWM staff, this position helps to ensure that events strategically meet their objectives in supporting the mission and vision of PWM.
Position/Title: Events Coordinator Reports to: Director of Marketing & Events Status: Part Time/Hourly Hours: Generally 10 hours/week, up to 20 hours pre-event
Confidently speak to the general mission of PWM and its programs
Meet at a determined schedule with Event Director to report on progress
Working directly with Event Director to understand all aspects of events and the volunteers needed to effectively run them
Learn about platforms to be able to communicate them to volunteers (Square, Eventbrite, etc.)
Create instructions for volunteers to effectively be able to run platforms and processes during events
Create and manage volunteer sign-ups via Eventbrite or other platforms
Manage all aspects of volunteer communication (email, phone calls, etc.)
Communicate event details, including a volunteer schedule, so volunteers are trained and ready to serve at event
Create from scratch or edit past years’ volunteer plans in coordination with Event Director and edit it over time as event details shift
Work with Events Director & Volunteer Coordinator to understand volunteers’ skill sets; volunteers who have been leaders in past events, etc.
Place volunteers in shifts of their choice appropriate with their availability, skill set, etc.
Manage volunteer team during event
Attend relevant meetings, walk-throughs, etc. with Event Director to stay up to speed on details
Work with Event Director to support event logistics and details as needed (i.e., food/beverage, venue, etc.)
Work with Event Director to support day-of event logistics (setup, breakdown, food/bev, directing and receiving supplies and vendors etc.)
Provide post-event feedback and improvement areas to Event Director
Monitor and proactively respond to needs of Event Director and guests throughout the duration of the event.
Solicit needed donations for events, included but not limited to ‘Our Neighbors, Ourselves’ auction, food and beverage, etc.
Commitment to Project Worthmore’s mission and values.
Excellent communication, organization, and interpersonal skills
Comfortable with making asks (i.e., soliciting businesses for donations)
Self-directed, motivated and effective time management
Ability to exercise initiative and judgment and make decisions within the scope of assigned responsibilities.
Ability to collaborate with others, listen, and communicate relevant project information.
Ability to maintain confidentiality in relation to clients, staff and volunteer issues, and use discretion in communicating confidential information.
Ability to gather information and assess project needs rapidly and accurately.
Ability to maintain emotional control under stress
Flexible to adjust hours to accommodate the needs of the job.
Experience within a multicultural environment.
Experience in organizing and executing events
Comfort with technology or willingness to learn (Google Drive, Square, Eventbrite, etc.)
Physical activity, which includes lifting heavy objects and/or extended time on one’s feet.
Ability to see and hear within normal parameters.
If interested, please send resume and cover letter to HR@projectworthmore.org